Defining One-Time And Recurring Expenses

🧭 How to Get Here

From the top menu bar, go to:
Admin → Operating Expenses

🎯 What Is It For?

This screen enables you to define when and how often an expense should be applied within SellerLegend—whether it’s a one-off cost or a regularly scheduled recurring expense. You can also assign an expense specifically to a product or to a marketplace.

💡 Tips!

You can schedule expenses with future start dates; SellerLegend will begin deducting them from that date forward.
Operating expenses are cached for performance → allow up to 1 hour before they appear in your Settlement Periods.
To edit an existing expense: use the ⋮ (Options) dropdown and select Edit OOE.
To add a new expense: click the ➕ Add button at the top-right of the screen (next to the View Manager).

🖼️ Screen Print

The following screens defines the rules for the triggering of one-time and recurring expenses

One-time Only Expense
Daily Recurring Expense
Weekly Recurring Expense
Monthly Recurring Expense
Yearly Recurring Expense

📋 Screen Details & Fields

Field	Description
Serial No	Auto-incremented number for each expense entry.
Description	Required text to label the expense.
Category	Optional grouping label (e.g. Marketing, SaaS, Packaging).
Product	Optional—assign an expense to a specific product by ASIN, SKU, or internal name.
Repeats	Choose frequency: Once, Daily, Weekly, Monthly, Yearly.
Repeats Every	Define the interval (e.g. every 2 weeks, every 3 months).
Repeats On	For weekly schedules, pick the exact day(s) (e.g. Mondays, Fridays).
Starts On	Date the expense begins.
Ends Never	Default option for ongoing expenses. Can later add an end condition.
Ends After X Occurrences	Stops after a fixed number of repeats.
Ends On	Ends on a specific date.

📘 Worked Examples

🎯 One-Time Expense – Product Launch Photoshoot

Description: “Lifestyle Photoshoot – ASIN B12345”
Category: Marketing
Product: ASIN B12345
Repeats: Once
Starts On: 15th February 2025
Amount: $500

➡️ A single expense entry of $500 will appear on 15th February 2025, tied to ASIN B12345.

🔄 Recurring Expense – Monthly SaaS Subscription

Description: “Helium10 Subscription”
Category: SaaS Tools
Repeats: Monthly
Repeats Every: 1 month
Starts On: 1st January 2025
Ends: Never
Amount: $97

➡️ A $97 expense will automatically appear on 1st January, then again on 1st February, 1st March, and so on, until stopped.

Behavior

Once the expense has been defined, SellerLegend will automatically apply the expense and deduct the expense amount from your profits
You can see the negative effect of the expense on profits when you visit the Settlement Periods screen as well as the sales dashboards